Thinking about Learning Platform, Review your delivery needs

Trainings delivery methods can be as diverse as you can think of, such as self paced eLearning, instructor led (classroom/online), hands on experiments (online or offline), informal or combination of all. In this post let’s look at some common delivery characteristics you should consider when you look for a LMS. LMSs have different flavors and not all of them would be a good fit in all situations. This is second in the series, previous one discussed about Content aspects

Scheduling: Some training sessions are short like an instructor led online session for few hours and some are few days to months long which may be fully or partially self paced. Different capabilities are needed in LMS to make it good for both kinds of delivery. In professional trainings you might have some parts of the trainings done as seminar/webinar also. Does your LMS provide you flexibility to be used in all such scenarios? You should be able to setup the delivery, which could be for few hours, days or even weeks and months. Scheduling of individual items (like modules) should also be possible, especially in case of full or partial instructor led trainings. In case of self-paced delivery, system should allow you to setup number of days allowed in each step of the training, after which access to that step would get revoked.

Assessments: Multiple ways of assessments are needed depending on the kind of trainings you provide. Some examples are – embedded multiple-choice questions in the eLearning courses, giving online assignments (like a business plan writing), offline activity (like doing a presentation or experiment) or conducting formal exams. In some cases, you might find a printed questionnaire would be better suited to collect trainees responses which could be for assessment or survey. LMSs must be able meet these different kinds of assessment needs, otherwise an important aspect of trainings would have to be done outside of the LMS which will reduce its effectiveness.

Informal: To reduce the cost of managing scheduling of training programs, you might benefit more by making courses accessible to learners even without scheduling or assigning them. This is a kind of informal training practice, where teams (or training department) can create library of courses (just like a document library). There should be a way for learners to find and launch these courses and system should track and report the activities. This can be a powerful model to train your employees, customers and partners informally.

Access: Depending on who is getting trained, sometime you need to apply different access policies for the same course. E.g. its okay to given free access to the course for self-enrollment to employees, while your customers and partners may need to go thru online payment before they can enroll in the course. Depending on the kind of partner or customer, you might have different prices for the same course, and may also provide access to the course for different durations. You might also want to use the same course (or part of it) in instructor led programs where an instructor would utilize the course content. Check whether your LMS allows this flexibility or not. Any restriction or requiring you to make copies of course for different delivery situations would become a big overhead.

Learner’s Experience: Learners have very simplistic view about how they take online trainings. Ideally learners shouldn’t need any special training to use the LMS. Everything from learner’s perspective such as their enrolled and completed courses or catalog of available courses and events should be available to them on their dashboard. While going thru eLearning courses, learners should be able to easily navigate between the different content items in-place in the same context. On mobile devices, your training delivery should provide native experience with touch, swipe, zooming and panning just like any other app. Learners should be provided visual feedback about their progress and guided to advance in the course. Some other abilities such as pause and resume (even across multiple login sessions) auto bookmarking (to resume from where you left) and notes taking are quite important as well. For mobile delivery, think about whether you can make full or part of it available for offline access.

Download/Print/Email: Based on the kind of trainings, learners might be needed to download some parts of the course material – like an assignment, handout etc. Course creator should be able to allow selective download of certain items, and while viewing the course, learners should be provided visual clue about what is downloadable and what is not. Even in case of instructor led trainings, instructors might need to download/print some lessons to use in classrooms. Downloading should not compromise content security of the overall course.

Collaboration & Sharing: Having exposed to social platforms every day in personal or professional life, we all can see how essential it is to have collaboration among all participants in the trainings. Giving ability of discussion and sharing to the learners can enhance the learner’s experience and effectiveness of your trainings.

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About Ajay Upadhyaya
Cofounder & CEO, EduBrite Systems

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